Housing & Dining Services Contract
When students apply to live in the residence halls, they will be required to agree to the terms and conditions found in the Housing & Dining Services Contract. This is the official contract between the university and the student resident.
- RHDA 2008 Spring(pdf)
- RHDA 2008/09(pdf)
Students and parents should review this document carefully. It contains information establishing a contract between the student and the regents of the University of Colorado with regard to terms and conditions of occupancy in university residence halls. This information includes: eligibility to reside in halls, length of contract, freshman residency policy, assignment of accommodations, dining services, housekeeping, rates and security deposit, payment of charges, terminating occupancy, and other details not covered at length on the housing web site.
Housing Security Deposit
Housing applicants must pay a $300 security deposit at the time they submit application materials. (This deposit is subject to change for 2008-09.) The Housing & Dining Services Contract is for both fall and spring semesters of the following academic year. Within 60 days after the housing contract is terminated, the university applies the security deposit to the payment of any outstanding university charges and refunds the difference, if any. If the student submits an application and contract for the subsequent academic year (as well as the parent or guardian if the student is under 18) and the executive director of Housing & Dining Services or designee confirms, in writing, the availability of on-campus housing, the security deposit carries forward to the next academic year.
Room Types and Rates
Most residence hall accommodations are double occupancy rooms, with a limited number of single occupancy rooms, three- and four-student rooms, and suites available. Apartments for sophomore and upper-division single students are located in Reed Hall, Kittredge, and Williams Village. Modified rooms are available for students with physical disabilities. Residence hall charges are billed by the Bursar's Office on a per semester basis. Under current arrangements, if a student needs to spread out payments, arrangements can generally be made with the bursar to pay university charges in two installments per semester. Contact the Bursar's Office for information regarding the scheduling of payments.
Student Requested Room Changes
Students can get information regarding requests for room or building changes at the hall office or at the Reservation Center located in 75 Hallett Hall. To request a move, the student must complete a Residence Hall Move Request form and return it to the Reservation Center. Assignments to available space are made on a first-come, first-served basis. Internal moves within the building in which a student currently lives typically have priority over external moves. Available space for inter- and intra-hall moves may be very limited.
Administrative Room Changes
Housing & Dining Services reserves the right to relocate residents. In certain situations of egregious policy violations or safety concerns, residents may need to be relocated to other rooms/halls. Every effort is made, though not guaranteed, to keep the student in a similar type of room. Additionally, when a university or residence hall judicial process is pending, residents may be relocated on a temporary basis to resolve issues concerning physical or verbal assault, intimidation, or any situation that would be detrimental to the health, safety, or welfare of a student or a community. Relocation may become permanent if it is determined to be part of a disciplinary sanction. For more information on room or hall reassignments as a part of the discipline process, see the section regarding discipline sanctions.
Termination of Occupancy from the Residence Halls During the Academic Year
The university requires freshmen to reside in a university residence hall for two academic-year semesters provided that space is available. A freshman student may not terminate occupancy unless withdrawing from school. However, if circumstances clearly beyond the student's control render it unreasonable for the university to expect the student to continue living in the residence hall, the student may petition for a release from the Housing & Dining Services Contract and freshman residency requirement. The student is not released from the housing contract until the petition has been approved in writing by the petition committee or a designee.
Non-freshman students, which are those having completed two semesters of class work, may terminate their Housing & Dining Services Contract prior to the end of the academic year by giving notice of termination and officially checking out (personally signing out) at their hall office during business hours (special arrangements must be made with office staff for checkout at other times). Students who terminate their contract are assessed a $300 cancellation fee (loss of the security deposit), and are assessed for the period of occupancy through the date of official checkout. Additionally, terminations occurring through March 15 are charged 50 percent of the remaining room and board charges from the date of official checkout (personally signing out) through the end of the spring semester. Terminations after March 15 are charged 100 percent of the remaining room and board charges through the end of the spring semester.
After the opening of the residence halls for fall semester, the housing contract may be terminated without charges of 50 or 100 percent (depending on date of termination) of the remaining room and board charges only for the following reasons: graduation, withdrawal from the university, or for severe personal problems beyond the control of the student that occurred after the opening of the residence halls for fall semester (or opening for spring semester for new residents of that term). If severe personal problems are cited, the student must submit a written petition to the petition committee, or a designee, to terminate the housing contract without being charged 50 or 100 percent (depending on date of termination) of the remaining room and board charges for the academic year. Written approval or denial of the petition is mailed within 30 days.
If the Housing & Dining Services Contract is terminated by the university, the student is assessed charges for the period of occupancy through the date of official checkout from the halls. The student also forfeits the security deposit and 50 or 100 percent (depending on date of termination) of the remaining room and board charges from the date of checkout through the end of the spring semester.
Please be advised that terms and conditions in the Housing & Dining Services Contract are subject to change for academic year 2008-09.
Reapplication Process
Reapplication offers students the chance to reapply for university housing for the upcoming academic year. During the reapplication process, students have the choice of requesting their current room for the following year, applying for a different room in their current hall, or applying to a different hall. Students can obtain application materials for housing online, or at the Reservation Center in 75 Hallett Hall. (The schedule for submitting reapplication materials is announced after the beginning of spring semester.)
